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Meetings that drive results

Enable high impact decisions and drive results through open problem solving and safe dialogues

Successful companies use meetings to steer business and solve problems to charter growth. They are more than just reviews and updates

A cement manufacturing company improved their throughput by 25% by ensuring rigour of daily, weekly and monthly meetings, focussed on deep problem solving

FROM

  • Daily morning meetings discussing last day production KPIs

  • Gaps in achievement were discussed and justified with asset downtime

  • Targets discussed for next day

  • Weekly meetings included stressful discussion on missed targets. Line managers were shouted at for missing plan

TO

  • Daily standing meeting at shopfloor + Weekly Management meeting

  • Daily meeting focussed

    • on "Why" of gap and identified 2 problems and went deep into reasons and solutions

    • Actions from meeting were noted and executed through the day

    • Next day morning meeting focussed on action completion and further gaps and root causes

  • Weekly meetings focussed on

    • Leader would start with good performing metrics followed by not-so good ones

    • List of asks from each leader to solve problems on permanent level

    • Discussion on best practices working across units

    • Leader was coached to shift focus from "who" to "why" - helping teams leverage their deep experience

CASE REFERENCE

3 reasons for ineffective meetings

  • Leaders do not provide psychological safety and restraint team members to share opinions, suggestions and criticism. Sound voices become silent.

red and beige chair
red and beige chair
  • Meetings operate like update meetings for certain individuals. Rigor and spirit of problem solving is missing

  • Action finalisation and follow through is missing, making meetings unproductive and unaccountable

  • Redesign the meeting architecture from annual to quarterly to weekly/ daily meeting rhythms. Each level carries specific agenda and importance

Meetings Toolbox

  • Drive active participation by providing a safe environment for sharing. Coach leaders for shift in behaviours to drive psychological safety

  • Tools, templates and formats are aligned to best practices. Actions and accountability is cleaned, meeting preparation practice is deployed as behaviour change

Deploy Today to unlock value

Set up time : 3 days, Implementation time : 4 to 6 weeks

  • Better and faster decision making to keep pace with business growth and revenue targets, achieved through improved participation, higher accountability and better action closure rates

Psychological safety

Problem solving

Action closure

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